How to set up a business email address

How to set up a business email address
Enterprise Nation
Enterprise NationEnterprise Nation

Posted: Wed 10th May 2017

This article is sponsored by .com as part of the Enterprise Nation Go and Grow Online campaign.

A business email address can help your company appear more professional. The experts at .com explain how to set one up.

In our last article we focused on the advantages of a professional branded email address, but what are the options for a business looking to set one up?

As a small business, getting your company online is usually high on the priority list. Being online can help your company reach a new audience, better engage with customers, and open up new marketing opportunities. Establishing a well-thought out, comprehensive online presence may be the key to helping your business thrive and grow.

It is also important to ensure your online presence projects a sense of professionalism and reliability to both current and prospective customers. But how can you do this?

One of the most important aspects of establishing an effective online presence is creating a website, which begins with selecting and registering your domain name, otherwise known as a web address. A website is the hub of your company's online presence, helping users to find information on your services, engage with the business and even buy goods.

In order to get your website seen by as many people as possible, your company should opt for a .com domain extension, which is the global online standard and can be seen as trustworthy, because of .com's well-known reliability .

Once you have selected your domain name and registered it through a registrar, you may be looking for other ways to ensure your business appears professional and reliable online. A quick, easy way of doing this is setting up a professional branded email address.

What's the point?

When it comes to professional email addresses there is proof in the pudding, with a recent Verisign survey finding that 67% of respondents agreed that they are more likely to remember a professional branded address than a free email address.

By using a professional branded email address your company can build credibility. It may also strengthen your brand's online presence, making it seem more professional and trustworthy.

Also, with a professional branded email address, you are promoting your business every time you send an email, and small business owners and entrepreneurs can use all the promotion they can get. Just make sure your new email address includes your domain name.

A professional branded email address may also make your business seem larger and more established, which could help you appeal to a broader range of customers. So if you want a professional email address, see how easy it is to set up.

Establishing your address

Setting up a professional email address can be easy and cost-effective, and there are three different options to choose from, so it's important that you make the right choice for your business.

The first option is using an email service provider, like Gmail or Hotmail.

When you register your domain name you will have the option to create a professional branded email address, and have your emails redirected to any current email accounts you may have. This is as quick and easy as it sounds.

The second option can be done with the company who is hosting your website, or the registrar you registered your domain name with.

These companies generally have a free offering included with your domain or hosting package, and offer a more comprehensive business email service, at a low monthly cost, once your business grows and your needs become more sophisticated.

This will also typically include support from your provider, and is a happy medium for those wishing for a slightly more advanced email service, without breaking the bank.

The third option is for those who need more from their email service, and require other online business tools to complement it.

Services like the Office 365 Small Business package are adaptable enough to allow users to pick and choose what features they want.

While there is cost involved, users with a more specific set of needs may be better off with this third and final option.

Make the choice

As with almost everything, there is a definite correlation between the amount of money you're willing to spend and how comprehensive your professional email service will be. Each option has its merits, and you should think long and hard about which is right for you before jumping in.

To get your business' online presence off to the best possible start, you need to get the right domain name. Check out Verisign's suggestion tool to get the best available domain name for your business.

This article is part of Enterprise Nation's Grow and Grow Online campaign, helping you build a better business on the web. Access content, offers and events here.

Enterprise Nation
Enterprise NationEnterprise Nation
Enterprise Nation has helped thousands of people start and grow their businesses. Led by founder, Emma Jones CBE, Enterprise Nation connects you to the resources and expertise to help you succeed.

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