Allergy awareness in the workplace: More than just hay fever
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Posted: Thu 29th May 2025
5 min read
Many of us are bracing ourselves for the usual sniffles and sneezes brought on by pollen allergies.
However, for a significant number of workers, allergies in the workplace extend far beyond seasonal hay fever. From food allergens to cleaning chemicals, these hidden hazards can seriously impact employee health and productivity, and businesses have a legal and moral responsibility to address them.
Understanding workplace allergens
Workplace allergens can take many forms. The most common include:
Airborne allergens such as pollen, dust mites, and mould spores
Food allergens, including nuts, shellfish, eggs, dairy, and gluten
Chemical allergens, particularly from cleaning products, paints, solvents, and even air fresheners
Latex, found in some gloves and medical supplies
Insect stings or bites, which can affect outdoor workers
The impact of exposure to these allergens can range from mild discomfort to severe, life-threatening reactions like anaphylaxis. For affected individuals, working in an environment that doesn’t take allergens into account can lead to chronic symptoms, stress, and absenteeism.
Legal considerations
Under the Health and Safety at Work etc. Act 1974, employers are required to ensure, so far as is reasonably practicable, the health, safety, and welfare of all employees. This includes managing known allergy risks.
The Control of Substances Hazardous to Health (COSHH) Regulations 2002 also obligate employers to control substances that can cause ill health, and this can include allergens. Failing to do so not only puts workers at risk but can also lead to legal and financial consequences for businesses.
How can employers manage allergy risks?
Just as with any other health and safety risk, managing allergens in the workplace requires a proactive and systematic approach.
Here are some practical steps businesses can take:
1. Identify and assess the risks
Begin by conducting a risk assessment. Consult with staff to understand any known allergies, review cleaning products and chemicals used onsite, and evaluate whether food preparation or eating areas pose any risks.
Seasonal changes should also be considered. For example, spring may bring an uptick in pollen exposure for workers who spend time outdoors or in naturally ventilated buildings.
2. Adjust policies and practices
Once risks have been identified, implement clear policies that reduce exposure.
These might include:
Food labelling and allergen controls in communal kitchens
Using hypoallergenic cleaning products where possible
Providing PPE for those who may come into contact with specific allergens
Restricting the use of certain substances (eg, aerosol air fresheners or latex gloves)
It’s also essential to have procedures in place for emergencies. Staff should know how to recognise allergic reactions and where to find first aid kits and epinephrine auto-injectors if needed.
3. Communicate and educate
Raising awareness is key. Ensure all employees understand the importance of allergen safety, even if they are not personally affected. Training sessions, posters, and regular reminders can help build a more considerate and informed workforce.
Encourage open dialogue. Employees should feel comfortable disclosing allergies without fear of stigma or inconvenience.
4. Maintain a healthy environment
Ventilation, regular cleaning and managing indoor air quality can significantly reduce exposure to common airborne allergens. Encourage good hygiene practices and ensure areas prone to mould or damp are well-maintained.
For outdoor workers, consider offering protective equipment, such as masks, during high-pollen seasons and flexible working arrangements when symptoms are severe.
Don’t overlook the human side
Allergy sufferers often experience anxiety about potential exposure, which can affect concentration, morale, and job satisfaction. By creating a culture of understanding and support, businesses not only meet their legal obligations but also show employees that their wellbeing is a genuine priority.
Small changes like clear signage, substitution of cleaning agents, or even a simple conversation can make a big difference in making the workplace safer and more inclusive.
Allergy risks in the workplace aren’t always visible, but they are very real. As we move through the allergy-heavy spring season into summer, it’s an ideal time for businesses to review their practices and ensure they are doing everything possible to protect staff.
Relevant resources
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